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The Council gives ministers spiritual oversight and a place for fellowship, training, mentorship, and ethical accountability.
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0244889424Governing document
Constitution
Soul Food Ministerial Council
Preamble
We, the ministers of the Gospel, recognizing the need for unity, accountability, and the advancement of the Kingdom of God, do hereby establish this Ministerial Council to provide spiritual oversight, promote sound doctrine, and foster fellowship among ministers and ministries.
Article I: Name and Purpose
Section 1: Name
The name of this organization shall be the Ministerial Council (hereinafter referred to as “the Council”).
Section 2: Purpose
The Council is established to:
- Promote unity, accountability, and collaboration among ministers.
- Provide spiritual and ethical guidance for ministers and ministries.
- Ensure doctrinal integrity and adherence to biblical principles.
- Organize ministerial training, conferences, and leadership development.
- Facilitate mentorship, support, and conflict resolution among members.
- Establish and uphold ministerial ethics and disciplinary procedures.
Article II: Membership
Section 1: Eligibility
Membership shall be open to ordained ministers, pastors, evangelists, missionaries, and other recognized Christian leaders who meet the following criteria:
- A clear testimony of faith in Jesus Christ.
- A commitment to sound biblical doctrine and ministerial ethics.
- Endorsement by a local church or recognized Christian organization.
Section 2: Categories of Membership
- Ordained Members – Those holding official ministerial credentials.
- Associate Members – Those involved in ministry but not yet ordained.
- Advisory Members – Senior ministers who provide counsel and oversight.
Section 3: Rights and Responsibilities
All members shall:
- Abide by the Council’s constitution and doctrinal statement.
- Participate in meetings, conferences, and training programs.
- Maintain ethical conduct and uphold ministerial accountability.
- Support the Council’s initiatives through prayer and contributions.
Article III: Governance
Section 1: Executive Leadership
The Council shall be governed by an Executive Board comprising:
- President – Provides overall leadership and vision.
- Vice President – Assists the President and oversees key functions.
- General Secretary – Manages records, correspondence, and documentation.
- Treasurer – Oversees financial stewardship and accountability.
- Board Members – Representatives overseeing various ministry areas.
Section 2: Election and Terms
- Officers shall be elected by a two-thirds majority vote of the Council.
- Terms shall be for three years, with eligibility for re-election.
- In the event of a vacancy, the Board shall appoint a successor until the next election.
Article IV: Meetings and Decision-Making
Section 1: General Meetings
- The Council shall hold quarterly meetings for spiritual development and administrative matters.
- An Annual General Assembly shall be held for reports, elections, and strategic planning.
Section 2: Decision-Making
- Decisions shall be made through prayerful deliberation and a simple majority vote.
- Doctrinal or constitutional amendments require a two-thirds majority.
Article V: Code of Conduct & Disciplinary Measures
Section 1: Ministerial Ethics
- Members shall exhibit integrity, humility, and accountability in ministry.
- Unethical conduct, doctrinal deviation, or misconduct shall be addressed by the Executive Board.
Section 2: Disciplinary Actions
- A review panel shall be established to investigate reported violations.
- Possible actions include counseling, probation, suspension, or revocation of membership.
- A fair hearing shall be granted to any member facing disciplinary action.
Article VI: Finances
Section 1: Funding Sources
- Voluntary contributions from members and partner ministries.
- Offerings and donations from ministerial gatherings.
- Grants or support from Christian organizations.
Section 2: Financial Stewardship
- The Treasurer shall maintain transparent financial records.
- Annual financial reports shall be presented to the Council.
- Funds shall be used strictly for ministerial purposes and accountability ensured.
Article VII: Amendments
- Amendments to this Constitution may be proposed by any member in good standing.
- Proposed amendments must be reviewed and approved by the Executive Board.
- Amendments require a two-thirds majority vote at the Annual General Assembly.
Article VIII: Dissolution
In the event of dissolution, all remaining assets shall be distributed to recognized Christian ministries or organizations as decided by the Executive Board.
Bishop Dr. Eddie Letsa
President, Soul Food Ministerial Council
How the Council is organised
Council Structure
Download the structure document
General Assembly
This is the highest membership body of the Council. It consists of all duly admitted members of the Soul Food Ministerial Council and may:
- Approve major constitutional matters.
- Elect Council leaders.
- Receive reports from officers and committees.
- Approve major policies and benefits.
- Discuss matters affecting the welfare of ministers.
Leadership offices
These offices and duties follow the Council structure document. Article III of the Constitution names the Executive Board as President, Vice President, General Secretary, Treasurer, and Board Members.
President / Presiding Bishop
The President provides the overall spiritual and administrative leadership of the Council.
- Providing vision and direction.
- Presiding over Council meetings.
- Representing the Council officially.
- Providing spiritual oversight.
- Supervising the implementation of Council decisions.
- Working with other officers for the welfare and development of members.
Vice President
The Vice President assists the President and acts in the President’s absence.
General Secretary
Responsible for the administrative records of the Council.
- Minutes of meetings.
- Membership records.
- Correspondence.
- Notices and official communication.
- Maintaining Council documentation.
Assistant General Secretary
Assists the General Secretary and performs delegated administrative duties.
Treasurer / Financial Secretary
Responsible for the financial administration of the Council.
- Membership dues.
- Financial records.
- Receipts and payments.
- Preparing financial reports.
- Working with the welfare committee on approved benefits.
Organizing Secretary
Responsible for organizing Council programmes, meetings, conferences, elections and other activities.
Chaplain / Spiritual Affairs Coordinator
Provides spiritual support to Council members.
- Prayer and intercession.
- Ministerial counselling.
- Spiritual retreats.
- Supporting ministers during difficult periods.
- Coordinating spiritual programmes.
Standing committees
Membership and Credentials Committee
- Processing membership applications.
- Verifying ministerial credentials.
- Maintaining membership categories.
- Recommending applicants for admission.
- Monitoring membership renewals.
Ordination and Ministerial Affairs Committee
- Ordination matters.
- Ministerial licensing.
- Ministerial elevation.
- Recognition of ministers.
- Ministerial ceremonies.
Welfare Committee
This is particularly important for the Council. It can oversee:
- Welfare contributions.
- Support during bereavement.
- Hospital or emergency assistance.
- Assistance to ministers in difficult circumstances.
- Family support.
- Other approved welfare benefits.
Ethics and Disciplinary Committee
Responsible for handling ministerial infractions. It should:
- Receive complaints.
- Investigate alleged misconduct.
- Give the accused an opportunity to be heard.
- Make recommendations.
- Apply disciplinary procedures according to the Constitution.
Possible disciplinary measures could include counselling, warning, reprimand, suspension, removal from office, or termination of membership, depending on the seriousness of the offence and the Council’s Constitution.
Finance and Audit Committee
Provides financial oversight and accountability.
Training and Development Committee
Coordinates:
- Ministerial conferences.
- Leadership training.
- Continuing ministerial education.
- Seminars.
- Workshops.
- Professional and spiritual development.
Public Relations and Communications Committee
- Official announcements.
- Public relations.
- Media.
- Social media.
- Council publications.
- Public representation.
Elections Committee
Responsible for ensuring that Council elections are conducted fairly and according to the Constitution.
From the General Assembly to local chapters
- General Assembly
- President / Presiding Bishop
- Vice President
- General Secretary, Treasurer, Organizing Secretary, and Chaplain
- Standing committees: Membership and Credentials, Ordination and Ministerial Affairs, Welfare, Ethics and Discipline, Finance and Audit, Training and Development, Public Relations, and Elections
Proposed regional structure
Proposal
As the Council grows, the structure document says it can establish lower bodies. Each lower structure should operate under the authority of the Council Constitution. This arrangement is not yet part of the Constitution.
- National Council
- Regional Councils
- District / Area Councils
- Local Chapters
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